You have a number of ways to grant and restrict access
to libraries. There are five content user roles: User, Contributor,
Editor, Manager, and Administrator. Each role has specific access
rights. You can associate individual users or groups of users with
a role. Then there are three levels that you can assign access to:
library, item type per library, and item level.
There are two approaches for granting access: additive and
subtractive.
- Additive approach
- Using this approach you give broad, but limited access. Then you
add access. Edit the Contributor role and add All Authenticated Portal
Users to the Contributor role. As a result all users that log in to
the portal can see the library and authoring portlets configured for
the library. Then you add additional access for the Editor, Manager,
and Administrator roles. To add the access, you go Library Resources,
edit resources and add additional access for Editors, Managers, and
Administrators as needed.
- Subtractive approach
- Using this approach, you give broad access. Then you remove access.
Configure access and roles using the Administration
portlets.
Access the administration user interface.
- Click Administration to access the portlets.
- Under Portal Content, click Web
Content Libraries.
Set up library access permissions.
- Find the library you want to configure, such as Web Content.
- Click the key icon to open the Resource Permission panel.
- For illustration, this procedure uses the additive approach.
Find Contributor in the list and click the pencil icon to edit the
role.
- Add all authenticated portal users. All logged in visitors
can see the authoring portlet and library.
- From this point, edit the Editor, Manager, and Administrator
roles. Add specific users or user groups that you want to be able
to edit and publish content.
Set up access permissions for specific items.
- You can define permissions for library items, such as workflows,
content, templates, and so on.
- Select a library and click the library resources icon.
- Configure items as needed.